ClinicMind, the nation’s leader in multi-specialty Electronic Healthcare Records (EHR) software and Revenue Cycle Management (RCM) services, is looking for a full-time Affiliate Marketing Coordinator who will manage virtual events and podcasts. If you’re excited to be part of a winning team, ClinicMind is a perfect place to get ahead.

This virtual position in ClinicMind focuses on fostering relationships with affiliates and sponsored speakers, coordinating logistics, and managing all aspects of webinars and podcasts to drive engagement and brand awareness. The ideal candidate is detail-oriented, skilled in digital marketing, and adept at managing both the creative and technical elements of event coordination.

Key Responsibilities:

• Act as the primary contact for affiliates and sponsored speakers, managing agreements, event details, and payment coordination.

• Collaborate with affiliates and stakeholders to finalize topics, target audience, and objectives for each webinar or podcast.

• Assist in scheduling dates for webinars and podcasts, coordinating partnership agreements, and completing the Virtual Event/Podcast Brief Form.

• Manage the creation of marketing materials, including banners, graphics, and email templates, and set up the registration or landing page.

• Lead promotion of webinars and podcasts through email, social media, and other channels; schedule campaigns and track registration metrics.

• Coordinate a dry run to test the webinar or podcast platform, ensure presenters are prepared, and send final reminders to registrants.

• Provide technical support during live events, manage engagement activities (e.g., Q&A, polls), and ensure smooth execution.

• Send post-event surveys, collaborate on content repurposing, compile performance reports, and participate in debriefs.

Requirements:

• • Bachelor’s degree in Marketing, Communications, Event Management, or a related field (or equivalent work experience).

  • At least 2 years experience in marketing coordination, event planning, or similar roles, specifically with virtual events, webinars, or podcasts.

  • Excellent communication skills for collaboration with affiliates, speakers, and internal teams.

  • Strong organizational and multitasking skills to handle multiple events and campaigns effectively.

  • Proven experience in marketing coordination or event planning for virtual events, including webinars and podcasts.

  • Proficiency with Zoom for managing webinars, providing technical support, and using engagement features like Q&A and polls.

  • Familiarity with CRM systems (e.g., HubSpot, Salesforce) for registration tracking, contact management, and coordinating follow-ups.

  • Comfortable with social media and email marketing platforms to promote events and monitor engagement metrics.

  • Detail-oriented and proactive, with the ability to troubleshoot issues, ensure smooth execution, and complete post-event follow-up.

MUST HAVE:

1. High comfort level working on Eastern Time Zone/US Shift 
2. Good internet access at home
3. Mobile Hotspot
4. Laptop/Desktop of at least 16 GB